Exhibitor Set-up and Breakdown Hours:
Thursday, October 1, 2009
- Set-up – 8am. Go to Marriott Registration Desk for room key. You will need a credit card to secure the room. Please use Service Elevators for all freight.
- Exhibitor Name Badges can be picked up after 10am at RMAF Registration Desk in the Main Lobby of the Marriott.
Sunday, October 4, 2009
- Show closes at 4pm and breakdown begins. All shipping paperwork must be filled out in advance. AFC Worldwide Express outbound shipping will begin at 9pm. Please clear the loading dock area at this time.
- Everything must be out of the rooms by 10am on Monday, October 5, 2009. If not, the Marriott will charge your credit card for an extra day.
Internet Access:
-
Complimentary Wireless Internet is available in The Front Range Trading Post, The Lift Lounge and the Atrium. The Atrium is located just outside of the Front Range Trading Post and The Lift Lounge. It is not available outside any of the meeting space or inside of any meeting rooms. The charge for internet access is: a hard line, T1 is $225.00 and wireless drop is $500.00.
- Ibahn/Ethernet access is available in all standard rooms for a daily $12.95 charge.
Rental Information:
Plants:
Little Eden Plantscaping
Little Eden Order Form
15550 W 72nd Ave., Arvada, CO 80007-7579
(303) 422-3336, (303) 423-4145 fax
Pipe and Drape:
Butler Rents, info@butlerrents.com
4455 E Virginia Ave., Denver, CO 80246-1512
(303) 388-5971, (303) 388-6819 fax
Order must be completed by September 29, 2009
Sales Tax Forms:
All sales at RMAF must include sales tax for Denver and Colorado. Both Denver and Colorado require an event application. Denver's fee is $5 and Colorado's fee is $8.
RMAF's Denver account number is 110442673 and the tax rate is .0362. Colorado's state tax rate is .029 and the special district tax rate is .012. The combined rate is .0772 and both application and payment must be submitted no later than November 18, 2009.
Below are the forms that must be filled out and sent in with payment.
Exhibitor Registration Dates:
- Early registration for RMAF08 exhibitors: February 23, 2009
- New exhibitor registration begins: March 23, 2009
- Exhibitor registration ends Friday, September 4, 2009
Please Read Below Prior to Logging In
Each Room Owner is entitled to host 6 Exhibitors per room (including themselves) and each Exhibitor is entitled to be listed in 6 different rooms. Exhibitors are entitled to 4 Exhibitor badges per room.
Registration Instructions for Exhibitors and Room Owners
1. Each Exhibitor must create an account. If you created an account last year, DO NOT CREATE A NEW ONE. Use the same login information as last year. Click on the Create New Account link on the left to create a new account.
2. Follow the instructions under the Create An Exhibitor Account page and click continue when complete. You may update this any time by clicking on the Exhibitor Login and updating your account.
3. The Room Owner(s) must add you as an exhibitor for each room you are sharing. An email invitation will be sent to you for each room. Upon acceptance, your record will be updated.
Room Owners only:
4. View Exhibitor Floorplans for room availability and note your room preferences.
5. Phone Show Director Marjorie Baumert at 303-393-7918 to book your preferred room. Marjorie will update your record to reflect room selection and amount due.
6. Download the Contract and Furniture Removal forms and either submit them online, email them to info@audiofest.net, fax to 1-877-423-0068 or mail to RMAF, 363 Cook St., Denver, CO 80206.
Exhibit Spaces (All Exhibitors)
This list contains all rooms and vendor booths that you will be exhibiting in and does not include any room where you are the Room or Vendor Owner. You will be able to accept shared requests from Room and Vendor Owners from this link. If you are not listed, please contact the Owner to send you an invitation to share the space.
Additional Exhibitors (Room and Vendor Owners)
Room and Vendor Owners ONLY can add exhibitors to the room. You will need the company name and email address to complete this form.
Website Profile:
This information is what will be shown online when your name is clicked on the exhibitor list. After you enter your information, click update.
- Your Company Logo
Please upload your logo for the RMAF website. Make it no larger then 250px wide and .gif, .png, .jpg, .pjep, & .bmp formats only.
- Exhibitor Bio on RMAF Website
Enter a description of your company and products.
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