Rocky Mountain International Audio Fest
October 8-10, 2021
Denver, CO

Exhibitor Admin Fun

Exhibitor Account Instruction Manual

RMAF Office: Registration Desk outside the Coat Check across from the Coffee Bean on Convention Center Level 2 from 9am to 6pm.

Exhibitor Set-up and Breakdown Hours

Wednesday, October 6, 2021 – Set-up opens at 9am.
All furniture, based upon exhibitor furniture forms, will be in your exhibitor space. If there is a problem, please see the Volunteer staff in the purple RMAF shirts.

Exhibit Room Keys: Go to the RMAF Registration Desk for an exhibit room key. RMAF staff will be available from 9am to 5pm. You will need to be listed on the room key list submitted by the room owner to receive a key to your room. If you arrive after 5pm, you may collect your key at the Gaylord registration desk in the hotel lobby. If you are in the Marketplace or HeadSpace ballrooms, you do not need to check in at this desk.

Incoming Freight
All freight shipped to RG Logistics will be in the exhibit rooms when you arrive. If you are transporting your own equipment, please use Service Elevators for floors 3 to 11: elevators are 7' tall, 4' wide and 7'9" deep. Freight Elevators for Level 3 breakout rooms are 10'1" tall, 7'8" wide and 9'5" deep. Please make sure your boxes do not exceed the elevator dimensions. If you need professional assistance unloading your equipment, please contact RG Logistics (see contact info below) for information and scheduling. There will be a fee associated with this assistance. After unpacking your equipment, RG Logistics will collect the empty boxes and crates from the hall at the end of set-up day. If you have boxes that need storing after set-up day, please contact RG Logistics directly. On-site storage is included. Please put all boxes, crates, pallets, etc. that you need to store in the hall and RG Logistics will store them for no additional fee. If you have an oversized crate or box that will not fit into the on-site storage area or you want your packaging stored off-site, please contact RG Logistics. Off-site storage is $125 per room and covers all boxes/crates from that room.

Exhibitor and Press Name Badges can be picked up after 9am at the RMAF Registration Desk across from the Coffee Bean, Convention Center Level 2.

Sunday, October 10, 2021 – Show closes at 4pm and breakdown begins.
All shipping paperwork must be filled out in advance. RG Logistics will begin returning all stored containers at 4pm. RG Logistics will begin loading outbound shipments at 9pm. They have priority access to the loading docks. Everything must be out of the Convention Center Level 3 rooms by midnight, October 10, 2021 . Exhibitors in the Tower rooms must be out by 10am on Monday, October 11, 2021. If not, the Gaylord will charge your credit card for an extra day.

Industry Summit (Trade and Press ONLY)

Thursday, October 7, 2021
The Industry Summit comes at the request of our exhibitors and it is our hope that it will add value to showing at RMAF. Entrance will be limited to exhibitors and others in the audio industry, as well as members of the press. We will offer three seminars that are specifically focused on the audio industry from your side of a transaction, and we intend that this information will aid our exhibitors in making RMAF exhibitors' companies stronger and more competitive in a changing business environment. Exhibitors will have the option to attend the seminars or not, and may choose to use part of the day to train staff and dealers, complete their room set-up, meet with special clients, celebrate a new product roll-out, or conduct press interviews. 

We encourage you to take advantage of the information offered at the Industry Summit and make the most of the networking opportunities afforded by having a day geared especially for you and your business!

Hotel Reservations

Gaylord Rockies
Additional Accommodations

Shipping Information

RG Logistics
4555 Geneva St., Denver, CO 80238
Telephone: 303-416-0227 Email: [email protected]
Click Here to go directly to the RG Logistics Website
Shipping Instructions 2021

Press List

Click Here to Download Current Press List

Sponsorship Opportunities

Click here to view various sponsorship opportunities

Internet Access

Complimentary Wireless Internet is available in the Gaylord lobby. It is not available outside any of the meeting space areas or inside any meeting rooms. The internet access is provided by the Gaylord. Wireless access is available in all standard rooms for no charge.

Rental Information

Little Eden Plantscaping
15550 W 72nd Ave., Arvada, CO 80007-7579
(303) 422-3336, (303) 423-4145 fax

Pipe and Drape
Butler Rents
Contacts: Amber Gyhra, [email protected]  or Barb Wyatt, [email protected]
4455 E Virginia Ave., Denver, CO 80246-1512
(303) 388-5971, (303) 388-6819
Click Here for Butler Rents Online Catalog.

Where can I find Sales Tax information?
Sales Tax Forms:

All sales at RMAF must include sales tax for the State of Colorado, Adams County and the City of Aurora. Colorado requires a Special Event application form and the fee is $8. Colorado's state tax rate is 2.9% and the Regional Transportation District (RTD) tax rate is 1% plus the Scientific and Cultural Facilities District (SCFD) tax rate is .1%. Adams County sales tax is .75% and Aurora sales tax is 3.75%. The combined rate is 8.5% and both city and state applications and payments must be submitted no later than Monday, November 19, 2021. Below are links to information and forms that must be filled out and sent in with your tax payment.

Colorado State Tax
Colorado Department of Revenue, Vendor Special Event License Application Information and Forms. Colorado Department of Revenue, Application Form and Tax Return. State, county, RTD and SCFD should be submitted as one payment to the   State of Colorado. If you have questions about either form, please call (303) 238-7378.   

Aurora City Tax
Aurora city tax payments can be made by submitting the information on their tax portal and then clicking on "File a Special Event Return." If you have questions about this form, please call (303)739-7800.